Organise an event

We welcome event organisers into our borough and have a number of parks, open spaces and venues available for hire.

The Events Safety Advisory Group (ESAG) exists to provide advice to event organisers on the standards we expect for events being organised in the borough.  The Group members are Council services including Licensing, Environmental Health, Trading Standards, Health and Safety, Highways, Parks Management, Community Safety along with emergency services Merseyside Police, Merseyside Fire & Rescue Service, North West Regional Ambulance Service and the local hospitals.

To organise an event in St Helens you will need to complete the notification of interest form (PDF, 1 MB) and return to esag@sthelens.gov.uk.  You will need to submit a risk assessment for the event on the specific site  along with a copy of your public liability insurance and an outline map/site layout of your event. We will respond to you within 5 working days.

Please note that for events with attendances of less than 1,000 attendees, you will need to inform us a minimum of 3 months before your event takes place.

An event with an attendance of 1000 - 5,000 will require a minimum of 6 months notice before your event takes place. For attendances over 5,000, a minimum 9 months notice is required.

The notification time frames are necessary to allow the services who may support your event to consider the information provided. Notification provided after these time periods may result in your event not being granted land hire permission if the event is on council land, and/or the required services may not be able to support you with the appropriate advice you may require.