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0105 2023/24
26/04/2024
Children and Young People
All wards
Children & Young People - Capital Programme
To approve individual capital schemes funded by grant in the Children & Young People capital programme for ratification by Council.
To ensure the proposed programme of works is approved for inclusion within timescales that allow for schemes to be designed and developed to achieve the required delivery dates. The importance of undertaking some of the schemes within school holidays is vital to prevent an unacceptable level of disruption to the running of the school.
The Authority receives annual capital grant allocations from the Department for Education to fund capital expenditure in relation to schools. The allocations are intended for the purposes of maintaining appropriate condition and suitability of school buildings (School Condition grant) and ensuring adequate numbers of school places are available (Basic Need grant). This decision considers works that are required to maintain the condition and suitability of school buildings. There are a number of schemes that need to be progressed during the next couple of years and these are detailed in the attached workbook (Appendix 1). In summary, these primarily relate to window replacements; roof repairs / replacement; addressing plumbing and heating issues; structural works; drainage issues; and any remedial works required following fire risk assessments. The proposed schemes have been determined by reference to the Authority’s responsibilities in respect of health and safety; surveyors reports; frequency of repairs reported via the Help Desk; and known condition / age.
The list of proposed capital schemes represents works that the Authority needs to prioritise over the next couple of years in order to help ensure that the children of the borough have a positive start in life, by supporting their educational journey in buildings that are fit for purpose. Should urgent repair work to other school premises be identified, this will be brought forward through the appropriate routes. Subject to approval, the Building and Facilities Team will develop the schemes and the required process in accordance with the Authority’s Contract Procedure Rules will be followed. Separate Delegated Executive Decisions or Operational Decisions will be brought forward as appropriate to award contracts to deliver individual schemes and confirm the final budget requirement.
There are risks associated with the actual costs of the works to be undertaken exceeding estimated costs. Also, there is a risk associated with works not being completed within the planned timescales, and the condition of the property deteriorating further if works can only be delivered during holiday periods.
Costs are closely monitored and revised at appropriate stages, e.g. pre-tender design and tender award. This enables forecast costs to be revised and funding implications to be determined. From initial development, the progress of schemes is closely monitored through regular meetings with the Buildings and Facilities team to ensure they are progressing to schedule and once on site, with contractors to minimise potential disruption due to delays occurring.
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Please contact Stephen Webb on 01744 671829
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